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Council Meeting Minutes, Thursday, May 6, 2010

Meeting called to order by President Rank at 7:00 PM

Roll Call:  Hansen, Kilgus, Kinzel, Pallin, Rank, Siderman, Superintendent Moore, Treasurer Olney, Clerk Spencer

Excused:  Cantrell

Pledge of Allegiance voiced by all

Guests:  6

No conflict of interest voiced by any council members

Approval of the agenda – Motion by Siderman, support by Hansen – All Ayes – MOTION CARRIED

Approval of the minutes for April 8, 2010 – Motion by Kinzel, support by Pallin – All Ayes – MOTION CARRIED

Review of bills for April/May 2010 – Motion by Kilgus, support by Hansen to approve bills – Roll Call:  AYES:  Hansen, Siderman, Kinzel, Kilgus, Pallin, Rank – NAYES – NONE – MOTION CARRIED

No public comment on agenda items

Communication to Council:

Allied Waste Contract up for renewal (3 year contract) – price of bags will remain the same for 2010, increase a nickel per bag for 2011, and another nickel per bag for 2012 – Motion by Kinzel, support by Hansen to approve contract – Roll Call:  AYES:  Kinzel, Pallin, Rank, Kilgus, Hansen, Siderman – NAYES – NONE – MOTION CARRIED

Dawn Olney – Treasurers report – Motion by Kinzel, support by Kilgus to accept report – All Ayes – MOTION CARRIED

Water bills are coming in – one computer recycled, other kept because it contains old water rates – working with the estimation factor on the new program

Rank stated that we are looking into new meters that can be electronically read

Water/Sewer – Chairman Kilgus:  Another sewer clog occurred, needed to contractor to clean out

Water project options discussed – best option for the Village is to drill a new well north end of town and loop around, this will increase fire protection and meet high volume needs – Rural Development loan requires project to be done by March 2011 – water ready to serve charge will increase $19.61 to a total - $37.11 per quarter – rates to become effective fall quarter – Motion by Kilgus, support by Siderman to pursue new well at approximately $530,000.00 – Roll Call:  AYES:  Pallin, Rank, Kilgus, Hansen, Siderman, Kinzel – NAYES – NONE – MOTION CARRIED

Law/Finance – Chairperson Hansen:  Contacted our lawyer, Shawn Worden in reference to a bankruptcy case, approximately $600.00 owed to Village – secretary will file a claim at no charge to the Village – amount cannot be put on tax bill

Building/Grounds – Chairman Siderman:  Twelve bids obtained for re-roofing – decided on metal roof, old roof to be removed - Motion by Siderman, support by Kinzel to accept bid from Mill's Construction for approximately $6500.00 (this does not include what might be found – rafter status) Roll Call:  AYES: Siderman, Kinzel, Pallin, Rank, Kilgus, Hansen – NAYES – NONE – MOTION CARRIED

Courtesy notes to be sent to bidders – outside wood on office to be painted

Parks/Rec – Chairman Pallin:  Thanks to Brian and crew – the RV Park looks good – Cindy Gottschalk manager for shoulder season, she will be painting the restrooms – will post no ice notice in RV Park

Streets/Sidewalks – Chairman Kinzel:  Phase 1 - Apply for a pre energy audit from the Northwest Michigan Council of Governments at no cost to the Village, then apply for a $40,000.00 grant for electrical efficiency – lighting from Spring Valley, Benzie Blvd. to the BP station – looking at other charities for matching funds – Motion by Kinzel, support by Kilgus to apply for NMCOG free energy audit – Roll Call:  AYES:  Pallin, Rank, Kilgus, Hansen, Siderman, Kinzel – NAYES – NONE – MOTION CARRIED

MDOT allow way finding signs – Benzie Blvd. considered a local street

Motion by Kinzel, support by Hansen to accept a Resolution for a new fee schedule for zoning permits (schedule reviewed) – Roll Call:  AYES:  Rank, Hansen, Kinzel, Siderman, Kilgus, Pallin – NAYES – NONE – MOTION CARRIED

Superintendent Moore:  250 yards of sand placed on beach – waiting for permit from DEQ to clean mouth of the Creek – irrigation started on Monday – Chris and John took water test - Eden Hill for flower boxes Ok'd – Al Brown donated sand and gravel – thank you note to be sent

Old Business:

Kinzel volunteered to do zoning administration through May 30 th without pay – it was determined he should receive compensation – Motion by Rank, support by Hansen to pay $266.66 per month to Kinzel for ZA – Roll Call:  AYES:  Hansen, Siderman, Kilgus, Pallin, Rank – NAYES – NONE – ABSTAIN:  Kinzel – MOTION CARRIED

New Business:

Sheriff's contract for the summer – 200 hours at $43.56 per hour for a total of $8712.00 – Motion by Siderman, support by Hansen to accept contract – Roll Call:  AYES:  Kinzel, Pallin, Rank, Kilgus, Hansen, Siderman – NAYES – NONE – MOTION CARRIED

Resolution to transfer liquor license to Randy and Carol Dye – Motion by Kinzel, support by Hansen to transfer license – Roll Call:  AYES:  Pallin, Rank, Kilgus, Hansen, Siderman, Kinzel – NAYES – NONE – MOTION CARRIED

Public Input:

Todd Harlen from Allied Waste thanked Council for continued work with the Village

Dawn Olney – Sheriff's contract length, Memorial Day to September – request to paint office

Charlie Kinzel – check with the attorney about changing Village Charter to allow property owners/business owners to be on Council – Rank stated Council to consider

Tim Roache suggested checking with MML for the answer

Meeting adjourned at 8:13 PM

Respectfully submitted,

Laura Spencer, Clerk

Subject to approval at the June 10, 2010 meeting