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Council Meeting Minutes, Thursday, October 7, 2010

Meeting called to order by President Rank at 7:00 PM

Roll Call:  Hansen, Kilgus, Kinzel, Rank, Siderman, Superintendent Moore, Treasurer Olney, Clerk Spencer, ZA Lennox

Excused:  Cantrell, Pallin

Pledge of Allegiance voiced by all

Guests:  16

No conflict of interest voiced by any council members

Approval of the agenda – Motion by Siderman, support by Kilgus – All Ayes – MOTION CARRIED

Approval of the minutes for September 9, 2010 – Motion by Kinzel, support by Hansen – All Ayes – MOTION CARRIED

Review of bills for September/October 2010 – Motion by Kinzel, support by Kilgus to approve bills – Roll Call:  AYES:  Hansen, Siderman, Kinzel, Kilgus, Rank – NAYES – NONE – MOTION CARRIED

Public Input:

Dan Hook – support MDNRE Grant – important for the Village

Harold Case – support Dan Hook's statement

Bob Bishop – support grant – what needs to be done has an impact for the Village's future

John Darien – President of Beulah Boosters – support grant

Kathie Bishop – support grant

Communication to Council:

ZA Lennox – present Ordinance 2010-4 to establish a Planning Commission – change allowing for 2 non-residents to be on the Commission – two readings necessary then publish – takes effect eight days after publishing – Motion by Kinzel, support by Hansen for 2010-4 Ordinance establishing a Planning Commission – Roll Call: AYES:  Kinzel, Rank, Kilgus, Hansen, Siderman – NAYES – NONE – MOTION CARRIED

Planning Commision apointed at December meeting

Lennox updated on progress with property violations – people have been responding well

Treasurer Olney – Treasurers report – Motion by Hansen, support by Kilgus to accept report – All Ayes – MOTION CARRIED

Delinquent personal property tax report presented – taxes have been settled with the County – change treasurers hours – November thru February to Saturday – 10 AM to 2 PM – will be posted and placed in the newsletter - two new accounts have been opened for Streetscape and Water Improvement Fund

Water/Sewer – Chairman Kilgus:  30 electronic meters received – 28 installed, reading well – Tim Roache, Gosling Czubak Engineering – necessary to de-obligate old loan and re-obligate new loan with a lower interest rate – bid amount is contingent on a change order reduction of $45,000.00 – discussion ensued - Motion by Kilgus, support by Hansen – Notice of Award for water improvements To Peerless Midwest - $505,477.50 – Roll Call – AYES:  Rank, Kilgus, Hansen, Siderman, Kinzel – NAYES – NONE – MOTION CARRIED

Loan Resolution required by the USDA to establish rates and charges to pay loan – Motion by Kinzel, support by Hansen to adopt resolution – Roll Call:  AYES:  Siderman, Kinzel, Rank, Kilgus, Hansen – NAYES – NONE – MOTION CARRIED

Bond Ordinance needs to be adopted - gives the Village the legal right to borrow $585,000.00 (USDA buys the bonds) Village requred to issue the bonds - Motion by Kilgus, support by Siderman to adopt Bond Ordinance 2010-5 - Roll Call:  AYES: Rank, Kilgus, Hansen, Siderman, Kinzel - NAYES - NONE - MOTION CARRIED

It is required to adjust rates to cover cost of the project - increase ready to serve charge $21.00 per quarter - Motion by Kilgus, support by Siderman to increase ready to serve charge to $38.50/quarter - Roll Call:  AYES: Rank, Hansen, Kinzel, Siderman, Kilgus - NAYES - NONE - MOTION CARRIED

Law/Finance - Chairperson Hansen:  Thanks to Council for input on rates for RV Park and Hoist rentals -

Motion by Hansen, support by Kinzel to increase RV Lake lots to $3700 and Back lots to $3400 per season - Roll Call:  AYES:  Hansen, Siderman, Kinzel, Kilgus, Rank - NAYES - NONE - MOTION CARRIED

Hansen proposed increase for dock rentals to $325.00 and additional hoists to $125.00 - discussion ensued -

Motion by Kinzel, support by Siderman to incease dock rental to $300.00 and additional hoist to $100.00 - Roll Call:  AYES:  Kinzel, Kilgus, Hansen, Siderman - NAYES:  Rank - MOTION CARRIED

Motion by Hansen, support by Kilgus to increase Council $10.00 per meeting in 2011 - Roll Call:  AYES:  Rank, Kilgus, Hansen, Kinzel - NAYES:  Siderman - MOTION CARRIED

Motion by Hansen, support by Kinzel to pay President an additional $50.00 per month (for time given to Village) - discussion ensued - Roll Call:  AYES:  Siderman, Kinzel, Kilgus, Hansen - NAYES - NONE - ABSTAIN:  Rank - MOTION CARRIED

Motion by Hansen, support by Kilgus to hire 3rd full time employee (Chris Adsit) - effective 1/1/2011 - discussion ensued - Roll Call:  AYES:  Rank, Kilgus, Hansen, Siderman, Kinzel - NAYES - NONE - MOTION CARRIED

Hansen asks for Council to consider compensated time for council members doing Village business outside of the Village - input at next meeting

Building/Grounds - Chairman Siderman:  Finished all building projects - determining next year improvements

Streets/Sidewalks - Chairman Kinzel:  Day dock out at no cost to the Village - Monday meeting with NWMCG info on grant - meeting for installation of fiber optics (grant money received by the company) no cost to Village - will incorporate with Streetscape Plan - NWMCG - application for grant - Lake Street has been repaired - Michigan Trust Fund only for Public Land - necessary to move 3 docks north of launch ramp for DNR support of grant - discussion ensued -docks will not be moved until required - no changes will be made to dock assignments - Motion by Kinzel, support by Hansen to move 3 docks north of the launch ramp - All Ayes - MOTION CARRIED

Planning Commission volunteers will attend Planning Essentials training session on 10/14

Public Input:

Brian Moore - Hydrants will be flushed on Friday 10/8

Bob Bishop - Thanks to Council for decision tonight

Rose Coleman, Maples - distributed information on 2 proposals to support the Maples - no changes in Millage

Susan Brewer - seconded Rose's comments - the 2 proposals are required

Kathie Bishop -asked about Trailhead bathrooms to be open on weekends - signs to be placed for public restrooms at the Village Office

Dan Hook - Thanks to Council for all the hardwork and the Village Crew

John Darien - Beulah Boosters will be responsible for Day Dock installation and removal - Hansen withdrew statement that Village crew may become responsible for dock

Meeting adjourned at 8:15 PM

Respectfully submitted,

Laura Spencer, Clerk

Subject to approval at the November 4, 2010 Council Meeting