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Council Meeting Minutes, Thursday, September 9, 2010

Meeting called to order by President Rank at 7:00 PM

Roll Call:  Cantrell, Hansen, Kilgus, Kinzel, Pallin, Rank, Siderman, Superintendent Moore, Clerk Spencer, ZA Lennox

Excused:  Treasurer Olney

Pledge of Allegiance voiced by all

Guests:  14

No conflict of interest voiced by any council members

Approval of the agenda – Motion by Kinzel, support by Hansen – All Ayes – MOTION CARRIED

Approval of the minutes for August 5, 2010 – Motion by Kilgus, support by Cantrell – All Ayes – MOTION CARRIED

Review of bills for August/September 2010 – Motion by Kinzel, support by Kilgus to approve bills – Roll Call:  AYES:  Hansen, Siderman, Kinzel, Kilgus, Pallin, Rank, Cantrell – NAYES – NONE – MOTION CARRIED

No public comment on agenda items

Communication to Council:

Matt McCauley – Northern Michigan Council of Governments presented the Village with a grant of $20,000.00 – Rob Richardson will assist with technical support – McCauley credited the Village organizers for their vision, organization, and professionalism in obtaining the grant

Mike Stedman – ABI Engineering presented the Energy Audit Report overview – materials were distributed

Shawn Worden presented an update on the Boylan litigation – mediation is set for December 14 th in Grand Rapids – two or three council members to attend – present outcome to Council to be voted upon

ZA Lennox – discussed the set up of a Planning Commission which would help make determinations on zoning and variances to present to Council for vote – required to be in place by July 2011 and is necessary for further Grant applications – training is encouraged for Planning Commission members – Motion by Kinzel, support by Cantrell to establish a Planning Commission – Roll Call:  AYES:  Kinzel, Cantrell, Pallin, Rank, Kilgus, Hansen, Siderman – NAYES:  NONE – MOTION CARRIED – adopt at the October meeting

Brookside has been sold – title company did a split and issued a separate tax ID number – need to check with legal council to determine legality – Building department has been notified that the Brookside needs to be brought up to code

Miller property to be checked by County and start proceedings – work on Pine Knot violations – variance application also for October meeting

Rank – Utility Easements received for Water System Improvement Project – Motion by Rank to approve Easements, support by Kinzel – Roll Call:  AYES:  Pallin, Rank, Kilgus, Hansen, Siderman, Kinzel, Cantrell – NYES – NONE – MOTION CARRIED

Mary Heffelfinger – Fall Fest, October 2 nd – request Council to sponsor Climbing Wall for $250.00 – Motion by Siderman, support by Hansen to approve – Roll Call – AYES:  Siderman, Kinzel, Cantrell, Pallin, Rank, Kilgus, Hansen – NAYES – NONE – MOTION CARRIED

Chairperson Hansen – Treasurers report – Motion by Siderman, support by Hansen to accept report – All Ayes – MOTION CARRIED

Motion by Hansen, support by Siderman to amend 2010 budget by transferring $15,000.00 from General Fund to Water Fund – Roll Call:  AYES:  Cantrell, Pallin, Rank, Kilgus, Hansen, Siderman, Kinzel – NAYES – NONE – MOTION CARRIED

Motion by Hansen, support by Kinzel to increase the Water Fund 2010 budget by increasing revenues by $15,000.00 and expenditures by $15,000.00 for operating supplies and contracted services – Roll Call:  AYES:  Rank, Cantrell, Hansen, Kinzel, Siderman, Kilgus, Pallin – NAYES – NONE – MOTION CARRIED

Day Dock Ordinance presented – Motion by Kinzel, support by Pallin to adopt amendment as clarified – Roll Call:  AYES:  Hansen, Siderman, Kinzel, Kilgus, Pallin, Rank, Cantrell – NAYES – NONE – MOTION CARRIED

Hansen distributed 2011 budget worksheets – would like Council input on increasing RV and hoist rental fees – also checking with AT & T on an antenna for improved cell phone reception

Water/Sewer – Chairman Kilgus:  Motion by Kilgus, support by Hansen to approve $4,650.00 for Gosling Czubak – re: Water System Improvement Plan – Roll Call:  AYES:  Kinzel, Cantrell, Pallin, Rank, Kilgus, Hansen, Siderman – NAYES – NONE – MOTION CARRIED

30 test water meters to arrive next week – 2 bids received for Water Project – 1 unacceptable (did not bid the whole project), the other bid over budget – will need to reconsider project – may need to increase Ready to Serve charge another $2.50

Building/Grounds – Chairman Siderman:  roof bids distributed - All were close – Siderman recommends Mills Contracting for $5,261.75, support by Kinzel – Roll Call:  AYES:  Pallin, Rank, Kilgus, Hansen, Siderman, Kinzel, Cantrell – NAYES – NONE – MOTION CARRIED

Kinzel stated that there was an extra $2,600 in grant money that can be used on Village building

Equipment – Chairperson Cantrell:  Motion by Cantrell to purchase a Sander – carbon steel, 8'- 2 cubic yard  and wireless system for controls – total $4,183.00, support by Siderman – Roll Call:  AYES:  Siderman, Kinzel, Cantrell, Pallin, Rank, Kilgus, Hansen – NAYES – NONE – MOTION CARRIED

A local resident, Bill McKeon has been cleaning beach early in the morning – a thank you letter to be sent

Parks/Rec – Chairman Pallin:  2 bids received for electrical update in RV Park – Motion by Pallin, support by Siderman to accept bid from Bishop Electric for $12,500.00 – Roll Call:  AYES:  Cantrell, Pallin, Rank, Kilgus, Hansen, Siderman, Kinzel – NAYES – NONE – MOTION CARRIED

3 new toilets installed in the beach house – swimmers itch remedy; lifeguard sunscreen with a few drops of citronella – notification signage has been approved, the cost to be picked up by The Crystal Lake Water Shed Association – scarifying was performed in June and August, which did seem to improve outbreaks of swimmers itch

Streets/Sidewalks – Kinzel:  correct amount of extra grant money is $2,870.00 – to proceed further with the grants engineering work must be completed – Motion by Kinzel, support by Hansen to pay Gosling Czubak Engineering - $35,000.00 ($20,000.00 grant & $15,000.00 Major streets fund) – Roll Call:  AYES:  Rank, Cantrell, Hansen, Kinzel, Siderman, Kilgus, Pallin – NAYES – NONE – MOTION CARRIED

Motion by Kinzel, support by Rank to pay $70.00 each for Planning Commission members to attend Planning Essentials on October 14 th – Roll Call:  AYES:  Hansen, Siderman, Kinzel, Kilgus, Pallin, Rank, Cantrell – NAYES – NONE – MOTION CARRIED

Public Input:

Phil Downs – Archibald Jones Day – Chris did a good job

Steve Loveless – Thank you to the Village for supporting Music in the Park

Shawn Worden – opened a new law firm – 360 Law – would like to continue working with the Village – some discussion over land split

Marcia Livingston – water bill discussion

Meeting adjourned at 9:05 PM

Respectfully submitted,

Laura Spencer, Clerk

Subject to approval at the October 7, 2010 meeting